These "Terms and Conditions" represent the contractual relationship between you and "Roger Gracie Amsterdam".

Roger Gracie Amsterdam operates from Revaleiland 121, 1014 ZG, Amsterdam, The Netherlands, and Johan Huizingalaan 91, 1065 HW, Amsterdam, The Netherlands.

Our Company Registration Nr. is 89515781 and our VAT Nr. is NL861252627B01.

You can always contact us via email at info@rgaamsterdam.com

In order to be able to use our services, these Terms and Conditions need to be accepted by you (if adult), or your parent or legal guardian if you are underage or legally unable to sign.

1. Membership, fees and payment

1.1 Your membership will begin straight after you complete the online sign up.
1.2 Payments of the monthly fee are collected via direct debit on a monthly basis, at the beginning of each month. Days can vary due to weekends and holidays.
1.3 The monthly fee is determined by the initial membership type chosen (1 year, 6 months, or 1 month) and is debited even if you chose not to use the academy.
1.4 Your membership is personal and may not be used by another person or transferred over.
1.5 Roger Gracie Amsterdam may change the amount of your monthly fee, before any changes are made Roger Gracie Amsterdam will notify you via email at least 30 days before the changes take place.
1.6 Additional Fees are taken with your first payment for the starting package (official uniform, official rashguard, and official belt).
1.7 You agree to the automatic payment of the registration cost and the membership fees of Roger Gracie Amsterdam, as well as any additional purchase you make. Hereby you authorize Roger Gracie Amsterdam to automatically debit your account for the registration cost and the membership fees (every month), as well as any additional purchase you make.

2. Membership renewal, cancellation and suspension

2.1 After the full initial contract period specified by the membership package chosen (1 year, 6 months, or 1 month) is completed, the contract will automatically be renewed on a monthly basis for the same amount.
2.2 It is not possible to terminate the contract within the initial contract period.
2.3 After the full initial contract period has passed, the contract may be terminated with 14 days notice by writing to info@rgaamsterdam.com. A confirmation email will be sent back. Queries on canceled memberships can only be dealt with when a copy of this letter is provided.
2.4 It is possible to suspend a contract within the first full period in case of:
Pregnancy - for up to 12 months.
Injury - the duration of the suspension depends on the medical advice and written proof needs to be provided.

3. Temporary passes

3.1 If you purchase a temporary pass, its validity starts right after the purchase is completed and you are allowed to use the services provided by Roger Gracie Amsterdam until it expires. The duration of the pass is specified in the pass itself and is visible in the webshop.
3.2 The payment is collected via the webshop or mobile app and cannot be refunded.
3.3. The pass is personal and may not be used by another person or transferred over.
3.4. The person that uses a pass adheres to the Academy rules/etiquette (Dojo etiquette, Code of Ethics, Guidance for Parents) that can be found at the mat area and at the end of this document.
3.5. Roger Gracie Amsterdam is entitled to refuse to provide a service to the person that purchased a pass in case of any breach of contract or lack of observance of the Academy rules/etiquette (Dojo etiquette, Code of ethics, Guidance for parents).

4. Academy Rules

4.1 Roger Gracie Amsterdam policy requires all students to train only with the official Roger Gracie Uniform.
4.2 You adhere to the Academy rules/etiquette (Dojo etiquette, Code of ethics, Guidance for parents) which forms part of this agreement. They can be found at the mat area and at the end of this document.
4.3 The Academy rules/etiquette may be changed at any time. Roger Gracie Amsterdam will notify any changes to you.
4.4 Roger Gracie Amsterdam is entitled to terminate your contract with immediate effect and without prior notice for any breach of contract or lack of observance of the Academy rules/etiquette (Dojo etiquette and Code of Ethics)
Roger Gracie Amsterdam reserves the right to update, change or replace any part of the rules, guidelines, policies and schedule by informing the students about the updates. The continued attendance following the updates of any changes constitutes acceptance of those changes.

5. Changing the Agreement

5.1 Roger Gracie Amsterdam may change this agreement at any time. 30 days notice will be given if any changes are made and sent to you via email.

6. The Academy

6.1 You are entitled to participate in the classes provided by Roger Gracie Amsterdam designed for your experience level.
6.2 Roger Gracie Amsterdam can refuse your access to the Academy if considers your health may be adversely affected by participating in the classes, or if considers that your health may adversely affect other students.
6.3 The Academy may close or the opening times may change during public holiday periods. Facilities may also close and training sessions may be canceled for occasional special events and seminars. Notice of these events will be emailed to you in advance notifying you of any changes. No refunds will be available for these periods.
6.4 Roger Gracie Amsterdam may change the opening times or withdraw any of the facilities at any time if needs them for events, tournaments, exhibitions or other special activities.
6.5 Roger Gracie Amsterdam may need to close the Academy or change the opening times for repair/refurbishment or improving customer service. Classes may also have to be canceled due to unforeseen instructor unavailability. In the above circumstances, Roger Gracie Amsterdam will use its best endeavors to give as much notice as is reasonably practicable by emailing you or displaying at the Academy.
6.6 Roger Gracie Amsterdam management team reserves the right to change the class schedule.

7. Photo/Video Consent

7.1 You give Roger Gracie Academy permission to take photographs and or video of yourself (or your child). You grant Roger Gracie Academy full right to use the images resulting from the photo\video filming, and any reproduction or adaptation of the images for promotional, publicity, fundraising or educational purposes. This might include (but is not limited to), the right to use them in their printed and online publicity, social media, press releases and any commercial applications.

8. Junior Members and Children.

8.1 A parent or guardian must sign this agreement on behalf of children and junior members (under 18 years of age). By signing this agreement the parent or guardian agrees to be responsible for the behavior and actions of the minor at all times and payments of all the costs on their behalf.
8.2 Students under 16 years of age must train with the junior and children teams. In special cases, and in agreement with the Management and the parents, a minor can join the adults team before turning 16. Students older than 16 years train with the adults team.
8.3 When you reach 18 your junior membership will end, you will become a full adult member.

9. Waiver & Release of Liability

9.1 You hereby acknowledge and understand that martial arts training is a physical activity and involves physical contact. Roger Gracie Amsterdam, SportmaniXL, and/or its staff and students are not to be held liable or responsible for any risks and/or injuries that may occur as a result of training or while watching or participating in activities at Roger Gracie Amsterdam for any reason whatsoever, including ordinary negligence on the part of the members of Roger Gracie Amsterdam instructor/coach, member, volunteer, or agent of Roger Gracie Amsterdam or any other participant, visitor, or person present at or participating in activities supported by Roger Gracie Amsterdam.
9.2 Roger Gracie Amsterdam, SportmaniXL, and/or its staff and students are not to be held liable or responsible for any loss of property occurred while watching or participating in activities at Roger Gracie Amsterdam for any reason whatsoever, including ordinary negligence on the part of the members of Roger Gracie Amsterdam instructor/coach, member, volunteer, or agent of Roger Gracie Amsterdam or any other participant, visitor, or person present at or participating in activities supported by Roger Gracie Amsterdam.
9.3 In consideration of your participation, you hereby release and covenant not to sue Roger Gracie Amsterdam instructor/coach, member, volunteer, or other staff for any or all present and future claims resulting from ordinary negligence on the part of the Roger Gracie Amsterdam or others listed for property damage, personal injury, or wrongful death, arising as a result of my engaging in or receiving instruction at Roger Gracie Amsterdam sponsored activities or any activities incidental thereto, wherever, whenever, or however the same may occur. You hereby voluntarily waive any and all claims resulting from ordinary negligence, both present and future, that may be made by you, your family, estate, heirs, or assigns.
9.4 Further, you are aware of the following risks, and numerous other inherent risks in observing or participating in martial arts and other activities sponsored by Roger Gracie Amsterdam. These risks include, but are not limited to death or serious injury resulting from: physical contact while observing or participating in activities supported by Roger Gracie Amsterdam; including, but not exclusive to collision (with other persons or objects), being struck on the body or head, being thrown or dropped, suffocation resulting from choking or strangulation, dropped equipment, dehydration, exertion, while participating in activities at Roger Gracie Amsterdam.
9.5 You are voluntarily participating in this activity with knowledge of the danger involved and hereby agree to accept all inherent risks of property and personal damage or death. By purchasing a membership, a temporary pass or participating in any training or activities organized or sponsored by Roger Gracie Amsterdam you are giving your consent.
9.6 You further agree to indemnify and hold harmless Roger Gracie Amsterdam and any other listed for any and all claims arising as a result of your engaging in or receiving instruction in activities sponsored by Roger Gracie Amsterdam, or any activities incidental thereto, wherever, whenever, or however the same may occur.
9.7 By accepting this document, you acknowledge that you have voluntarily chosen to participate in physical exercise. In accepting this document, you acknowledge being informed of the strenuous nature of the activity and the potential for unusual, but possible, physiological results including but not limited to abnormal blood pressure, fainting, heart attack or even death.
9.8 You also understand that you may stop any training session at any time. By accepting this document, you assume all risk for your health and well being and any resultant injury or mishap that may affect your well being or health in any way and hold harmless of any responsibility, the instructor, facility or persons involved with the program and testing procedures.

10. Privacy policy

This is the privacy statement of Roger Gracie Amsterdam (registered in the Trade Register of the Chamber of Commerce with number 78068010).

10.1 Why does Roger Gracie Amsterdam have a privacy statement?

If you have a Roger Gracie Amsterdam membership, visit its website or facilities, use its mobile app or are in contact with Roger Gracie Amsterdam via email, phone, its website or its social media, or face to face, Roger Gracie Amsterdam needs certain personal information from you and wants to be transparent about the processing of your personal data.

Roger Gracie Amsterdam handles your personal data with the utmost care and complies with the laws and regulations relating to the protection of personal data, including the General Data Protection Regulation (GDPR).

Below Roger Gracie Amsterdam has listed which of your personal data are processed, why it is done, and how they are handled. In addition, it explains how you can change the processing of your personal data by Roger Gracie Amsterdam.

Since Roger Gracie Amsterdam operates in a rapidly developing environment, it reserves the right to change this privacy statement at any time. You can always find the most current statement on Roger Gracie Amsterdam website.

10.2 Which personal data are processed by Roger Gracie Amsterdam?

Roger Gracie Amsterdam processes personal data. According to the GDPR, personal data is "any information about an identified or identifiable natural person". These are any data that can be traced directly or indirectly to you as an individual.

Roger Gracie Amsterdam receives the data directly from you, when you join Roger Gracie Amsterdam, purchase something from its website or mobile app, visit the website or when you contact Roger Gracie Amsterdam via, email, phone, website or social media

10.2.1 Data from members and customers

When becoming a member of Roger Gracie Amsterdam, purchase a temporary pass, place an order on its website, try one of the classes, Roger Gracie Amsterdam will at a minimum process your name, address, place of residence, telephone number and your email address, bank account details, gender and date of birth, height and weight.

If you have a membership, Roger Gracie Amsterdam will continue to process this type of personal data about you. When using Roger Gracie Amsterdam services, depending on which services are purchased, the following personal data are also processed: membership number, language, training attendance details, type of subscription, the information you may have given to its customer service, your financial status with Roger Gracie Amsterdam (purchased services and products and whether these have been paid).

10.2.2 Website visitors' data

The personal data of visitors to Roger Gracie Amsterdam website are also processed. This concerns personal data that you enter on the contact page or are collected by Roger Gracie Amsterdam website provider, such as: Name, Email address, Phone number, Information about your browser, network, and device, Web pages you visited prior to coming to this website, Your IP address, Clicks, Internal links, Pages visited, Scrolling, Searches, Timestamps.


10.2.3 Social media posts

The information that you personally enter on social media or that Roger Gracie Amsterdam collects in response to your reactions to social media statements are processed by Roger Gracie Amsterdam. This may include personal data that you enter on the contact page of the relevant platform, such as your email address, name, address, place of residence or telephone number.

10.3 What are the bases for processing?

Roger Gracie Amsterdam only processes your personal data if there is a legal basis for it. The following principles are:
when you have given permission for this. The permission can always be withdrawn;
the execution of the agreement that you have entered into with Roger Gracie Amsterdam;
compliance with a statutory obligation of Roger Gracie Amsterdam;
to protect vital interests of you;
to fulfill a task of general interest or exercise of public authority; and
for the representation of the legitimate interests of Roger Gracie Amsterdam.

10.4 What is the purpose of processing your data?

10.4.1 Services
Roger Gracie Amsterdam processes your data to provide you with its services, or handling and answering questions and complaints, preparing, sending and collecting invoices, and communicating in the right language.

10.4.2 Notifications
Roger Gracie Amsterdam processes your data in order to keep you informed, mainly by email (or phone, social media, or mobile app). You will receive information about your subscription: you are not able to unsubscribe from these messages. You will also receive information about similar products and services from Roger Gracie Amsterdam, such as confirmation of training schedules and new group lessons. You can unsubscribe from these messages at any time.

10.4.3 Marketing and sales activities
When you register you will also be asked if you want to receive information about other Roger Gracie Amsterdam products and services. If you indicate that you would prefer not receive this type of information, you will not receive this information. You can unsubscribe from this information at any time. Roger Gracie Amsterdam does not sell the personal data of its members to third parties for their direct marketing activities.

10.4.4 Analysis & (market) research
Roger Gracie Amsterdam may use your personal data for research and analysis, with the aim of improving Roger Gracie Amsterdam services and those of its affiliates. Roger Gracie Amsterdam may also ask you if you would like to participate in a no-obligation customer or market research survey in order to improve its services. You decide whether you want to participate in this by giving/not giving your consent.

10.4.5 Reports
Roger Gracie Amsterdam processes member data for statistical analysis and management reports. Decisions are made on the basis of these analyses and reports, products and services are evaluated, and campaigns are assessed to see whether they are effective. Members' data is used for this purpose at an aggregated level. Aggregated means that the data does not contain information about individual members, but only contains information about specific groups based on usage, age or new membership.

10.4.6 Contact with members or customers
If you contact Roger Gracie Amsterdam or Roger Gracie Amsterdam contacts you by phone, email, social media, chat or in any other way, your data will be recorded. This allows Roger Gracie Amsterdam employees to see at a later point that you have been in touch and what you got in contact about. This will help Roger Gracie Amsterdam deal with your enquiry more quickly and effectively. This could include enquiries about services, complaints, invoices or payments if you participate in market research and sales discussions.

10.4.7 Legal obligations
Roger Gracie Amsterdam may be required under the law or regulations to process your personal data and/or provide it to third parties. For example, if a competent authority such as the police requests this in the context of a criminal investigation.

10.4.8 Other purposes
If Roger Gracie Amsterdam wants to use personal data for a purpose other than that already described, it will ask you for permission.

10.5 Does Roger Gracie Amsterdam use cookies?

Roger Gracie Amsterdam uses cookies when offering its services. Roger Gracie Amsterdam uses cookies to personalise content, to provide social media features and to analyse its traffic. Roger Gracie Amsterdam also shares information about your use of its site with its social media, advertising and analytics partners who may combine it with other information that youve provided to them or that theyve collected from your use of their services. You consent to the cookies if you continue to use Roger Gracie Amsterdam website or mobile app.

10.6 How does Roger Gracie Amsterdam safeguard your data?

Roger Gracie Amsterdam has appropriate technical and organizational security measures in place to protect personal data against loss, destruction or damage, unauthorized access, or any other form of unlawful processing of your personal data. Roger Gracie Amsterdam does this by having in place physical and organizational measures for access security, protecting all desktops with user name, password, and authorization management. But also by keeping software up-to-date and regularly testing its security systems.

10.7 How long does Roger Gracie Amsterdam keep your data?

Roger Gracie Amsterdam will retain your data so long as is necessary for the purposes for which it processes your data and for no longer than legally permitted. The actual retention period will differ depending on the type of personal data. If you have a Roger Gracie Amsterdam membership, Roger Gracie Amsterdam will keep your details for at least the term of your membership. Once the retention period has come to an end, your personal data will be anonymized or deleted.

10.8 Does Roger Gracie Amsterdam use third-party services when processing data?

Roger Gracie Amsterdam uses the services of other parties (Squarespace, Virtuagym, Mollie). This only happens after screening in relation to security and privacy and only after the company has signed an agreement with respect to the use and protection of personal data. Actions involving third parties include: offering introductory classes, (online) marketing, market research, debt collection, advertising and analysing the effectiveness of advertisements, web analysis and applications/SaaS services used in the context of recruitment and selection, membership administration, customer service and marketing, telephone contacts and banking transactions.

10.9 Does Roger Gracie Amsterdam provide information to third parties?

In principle, Roger Gracie Amsterdam does not provide or sell data to third parties. Roger Gracie Amsterdam may be required under the law or regulations to process your personal data and/or provide it to third parties. For example, if a competent authority such as the police requests this in the context of a criminal investigation.

10.10 What influence do you have over the processing of your personal data?

Data subjects have a number of rights under the GDPR. Everyone has the right to view, correct, or add to their personal details, to have them corrected or added to, to have them deleted, to request a restriction to process, to have them transferred, and to object to the processing of his or her personal data. Below is a brief explanation of the various rights.

10.10.1 Access to data
You have the right to inspect your personal data and to receive a copy of it.

10.10.2 Rectification of data
You have the right to have your personal data corrected if these are incorrect and have them added if they are incomplete.

10.10.3 Deletion of data
You can request that your personal data be deleted and this request must be complied with in the following cases: because the data is no longer necessary for the purposes for which it was collected or processed, because you withdraw your consent because you have successfully objected to its processing, because the personal data have been processed unlawfully, or to comply with a legal obligation.

10.10.4 Restriction to processing
You have the right to request and be granted a restriction to processing in a number of specific cases: during the period of a dispute as to the correctness of personal data and the checking thereof, if the processing turned out to be unlawful but you do not want the data to be deleted, if Roger Gracie Amsterdam does not need the data anymore but you have need the data for a legal claim, and when you object to the processing and you are awaiting a reply to the objection.

You request that your personal data be blocked (temporarily locked) with the aim of restricting processing in the future.

10.10.5 Portability of data
You have the right to have your data transferred. This means you can request and receive a copy of your personal data that could then be used by another service provider, for example. The data will be provided in a structured, current, and machine-readable form. This might mean an Excel file, CSV file, or otherwise downloadable format. This right only applies if the processing of the data is based on consent or an agreement and if the processing is carried out via automated procedures.

10.10.6 Objections to processing
You have the right at all times, on the grounds of reasons relating to your specific situation, to object to: the processing of your personal data on the grounds of a general public service or a service assigned to Roger Gracie Amsterdam in the context of exercising official authority and if the processing is necessary for the protection of the legitimate interests of Roger Gracie Amsterdam or a third party, when your interests weigh more heavily.

If your personal data are processed for direct marketing, you may also object to this processing at any time as well as to any profiling that relates to direct marketing.

10.10.7 File a complaint
You have the right to file a complaint about how Roger Gracie Amsterdam handles your data. When you have a complaint, if possible, Roger Gracie Amsterdam prefers to solve it directly with you. In addition, you always have the right to contact the competent authority that supervises the protection of personal data with your complaint.

If you want to exercise one of your rights, you may do so as follows: send your request by email to info@rgaamsterdam.com.

ADDENDUM 1

Dojo etiquette

1 - Bow to the center of the mat when you enter and exit.
2 - Keep a respectful posture on the mat.
3 - Classes begin with students lining up in descending grade order.
4 - Classes end with a formal bow to the instructor, lining up in descending grade order.
5 - When the instructor is demonstrating the techniques, every student must pay attention.
6 - If you are late, sit by the side of the mat and wait for the Professor to invite you onto the mat.
7 - If you need to leave the class early you must ask the Professor for permission.
8 - Bow to your partner before and after practice.
9 - Talking should be kept to a minimum level and relate to the class.
10 - Absolutely no foul language inside the school.
11 - Keep finger and toe nails short for everyone's safety.
12 - Uniforms must always be clean.
13 - Shoes or flip flops must be worn at all times outside the mat.
14 - The kimono must be worn at all times.
15 - The belt represents your progress; keep it on.
16 - All metal objects, jewelry, piercings, necklaces or other such items must be removed.
17 - No shoes, food or drink on the mat.
18 - No mobile phones on the mat.

ADDENDUM 2

Students code of ethics

I hereby pledge to always do my utmost and nothing less, by following roger gracie academy code of ethics:
- I intend to develop myself in a positive manner and avoid anything that will reduce my mental growth and physical health.
- I intend to develop Self-discipline in order to bring out the best in others and myself.
- I intend to use what i learn in class constructively to help myself and and my training partners and never to be abusive or offensive.
- I will abide by and promote the guiding principles of maximum efficiency and mutual welfare inside the dojo and outside as well.
- I will always set a good example for lower belts and be aware that they will try to emulate senior practitioners.
- I will act wholeheartedly, without hesitation and show reverence toward the practice of jiu-jitsu by keeping my mind in it.
- I will seek to live by higher standards of conduct and understand that our code of ethics and conduct transcends the training room.
- I will spread the art of jiu-jitsu in a positive and respectful manner.
- I will behave honourably, never be impolite, try to live by the tenets that guide the art such as: courtesy, integrity, self-control, discipline and perserverance.

ADDENDUM 3

Guidance for parents

1- Please refrain from coaching your child from the side of the mat.
2 - Maintain positivity in respect to your child's progress, they will learn in time.
3 - Avoid focusing on winning and losing - a loss is an opportunity to learn.
4 - Allow time at home to practice tying the belt. This is an act of discipline.
5 - Please ensure that your child's gi has been washed before the class.
6 - Provide appropriate footwear to wear between the mat and changing rooms. Absolutely no shoes on the mat.
7 - Your child's finger and toe nails must be kept short.
8 - Children should not be running around before class.
9 - If your child has a cold or is unwell they should not attend. This prevents the spreading of illness.
10 - Please do not ask the instructors to grade your child. The instructors know when they are ready.
11 - No food or drink on the mat.
12 - Parents/guardians are not allowed on the mat.
13 - It is forbidden to take photos or videos of children on the mat or around the academy.